Tag: PowerPoint

Pedagogy Pointer: a quick guide to something new
Google Apps, Pedagogy, Presentation

Pecha Kucha to Promote Focused and Concise Presentations

Mendi Benigni

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Pecha Kucha is a presentation style that consists of only 20 slides with only 20 seconds to discuss each slide.  This results in a total presentation of exactly 6 minutes and 40 seconds.  The slides are set to automatically advance requiring the speaker to prepare and practice, as there is no option to go back or skip ahead.  This style also requires the presenter to concise and brief and pull out the most cogent points to present.

Pecha Kucha is also a very visual presentation style. It is based on single powerful images and very little, if any, text on the slides. The presenter must know the topic well in order to select the most powerful images to represent each point which is another benefit of this style.

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BENEFITS OF USING PECHA KUCHA PRESENTATIONS IN CLASS

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  1. Presentations are under 7 minutes which allows you to do more in less time.
  2. Students must learn how to pick out the most important points from their topic and deliver it in a way that others can understand.
  3. Students must learn to illustrate their topic and points using high-impact images and very little text.

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LEARN HOW TO CREATE PECHA KUCHA IN DIFFERENT APPLICATIONS

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ppt slide with captions at the bottom
Accessibility, Presentation

Did you know that PPT has live captioning?

Mendi Benigni

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I just learned that PowerPoint now has the capability to create live (real-time) captions for your audience members who may need them. When you’re presenting, you can turn on the captions and Microsoft automatically transcribes what you are saying.  While it’s not 100% perfect, it’s pretty good and can be a real help to individuals in your audience/class that need captions.

ppt slide with captions at the bottom                       

 

 

 

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HERE’S HOW IT WORKS

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What you need:

  1. A microphone
  2. Microsoft PowerPoint version 16.22.127.0 or higher

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e. if you want it to be translated). You can select the specific microphone you want to be used (if there is more than one microphone connected to your device), the position where the subtitles appear on the screen (bottom or top, and overlaid or separate from slide), and other display options.

  1. On the Slide Show ribbon tab, select Subtitle Settings.

    Settings for Captions and Subtitles are on the Slide Show tab in PowerPoint.

  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to your Office language.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.

  4. In the Subtitle Settings menu, set the desired position of the captions or subtitles. They can appear over the top or bottom margin of the slide (overlaid), or they can appear above the top or below the bottom of the slide (docked). The default setting is Below Slide.

  5. More appearance settings are available by clicking Subtitle Settings > System Caption Preferences.

    You can change the color, size, transparency, and font style of the subtitles. You can change the background to improve contrast and make text easier to read. 

Turn the feature on or off while presenting

If you’re in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide:

In Slide Show View:

The Toggle Subtitles button in PowerPoint Slide Show View.

In Presenter View:

Toggle Subtitles button in PowerPoint Presenter View

Tips

  • If you see problems in the captions or subtitles, try speaking more deliberately.

  • Try to avoid or eliminate background noise that may interfere with your voice.

  • Captions & Subtitles depends on a cloud-based speech service, so it’s important to have an internet connection that’s fast and reliable.

TAKEN FROM MICROSOFT SUPPORT –  Present with real-time, automatic captions or subtitles in PowerPoint

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What you need:

  1. A microphone
  2.  Microsoft PowerPoint version 16.0.11601.20178 or higher

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e. if you want it to be translated). You can select the specific microphone you want to be used (if there is more than one microphone connected to your device), the position where the subtitles appear on the screen (bottom or top, and overlaid or separate from slide), and other display options.

  1. On the Slide Show ribbon tab, select Subtitle Settings. Or, you can adjust the settings without leaving your presentation through the context menu, Slide Show or Presenter View menus > Subtitle Settings > More Settings.  

  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to your Office editing language.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur. 

  4. In the Subtitle Settings menu, set the desired position of the captions or subtitles. They can appear over the top or bottom margin of the slide (overlaid), or they can appear above the top or below the bottom of the slide (docked). The default setting is Below Slide. 

  5. More appearance settings are available by clicking Subtitle Settings > More Settings (Windows).

    You can change the color, size, transparency, and font style of the subtitles. You can change the background to improve contrast and make text easier to read. 

Turn the feature on or off while presenting

If you’re in the middle of giving a presentation and want to turn the feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide:

In Slide Show View:

Toggle Subtitles button in PowerPoint Slide Show View.

In Presenter View:

The Toggle Subtitles button in Presenter View

You can also toggle subtitles from the right-click menu, or with the shortcut key J.

To have subtitles always start up when a Slide Show presentation starts, from the ribbon you can navigate to Slide Show > Always Use Subtitles to turn this feature on for all presentations. (By default, it’s off.) Then, in Slide Show and Presenter View, a live transcription of your words will appear on-screen.

Tips

  • If you see problems in the captions or subtitles, try speaking more deliberately.

  • Try to avoid or eliminate background noise that may interfere with your voice.

  • Captions & Subtitles depends on a cloud-based speech service, so it’s important to have an internet connection that’s fast and reliable.

TAKEN FROM MICROSOFT SUPPORT –  Present with real-time, automatic captions or subtitles in PowerPoint

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What you need:

  1. A microphone
  2. Microsoft Edge, Google Chrome 34+, Mozilla Firefox 25+Microsoft Edge, Google Chrome 34+, Firefox 25+

Set up captions and subtitles

You can choose which language you want to speak while presenting, and which language the caption/subtitle text should be shown in (i.e., if you want it to be translated). You can also select whether subtitles appear at the top or bottom of the screen.

Simplified Ribbon:
Subtitle Settings in PowerPoint Online.

Classic Ribbon:
Options for Subtitles and Captions on the classic Ribbon in PowerPoint Online

  1. (Simplifed Ribbon) On the Slide Show ribbon tab, select the drop-down arrow next to Always Use Subtitles to open the menu of options.

    (Classic Ribbon) On the View ribbon tab, select Use Subtitles. Then click Subtitle Settings to open the menu of options.

  2. Use Spoken Language to see the voice languages that PowerPoint can recognize, and select the one you want. This is the language that you will be speaking while presenting. (By default, this will be set to the language corresponding to locale of your web-browser.)

  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles, and select the one you want. This is the language of the text that will be shown to your audience. (By default, this will be the same language as your Spoken Language, but it can be a different language, meaning that translation will occur.) 

  4. Set the desired position of the captions or subtitles: they can appear overlaid at the top or bottom margin of the slide. The default setting is Bottom (Overlaid). 

Turn the feature on or off while presenting

To have subtitles always start up when a Slide Show is presented, select View > Always Use Subtitles.

If you’re in the middle of giving a presentation and want to turn the feature on or off, click the Use Subtitles button in Slide Show, on the toolbar below the main slide:

Toggle Subtitles button in PowerPoint Slide Show View.

On/Off keyboard shortcut: J

Tips

  • If you see problems in the captions or subtitles, try speaking more deliberately.

  • Try to avoid or eliminate background noise that may interfere with your voice.

  • Captions & Subtitles depends on a cloud-based speech service, so it’s important to have an internet connection that’s fast and reliable.

TAKEN FROM MICROSOFT SUPPORT –  Present with real-time, automatic captions or subtitles in PowerPoint

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iPad

App for creating presentations

Laura Plotts

Looking for an app to create a PowerPoint type presentation all on your iPad?   Then checkout Haiku Deck.

Haiku Deck is the simple new way to create  presentations.  Sort, select, and import multiple images in one step from your iPad’s Camera Roll or Albums.  Automatic image attribution and sizing for Creative Commons and Getty Images saves time. It is a free and easy app that you can share via email, Twitter, Facebook or embed in your blog or website.

For a list of more apps for creating presentations, please see our iPad matrix.

Pecha Kucha Night by Chrys Rynearson
instructional technology, Pedagogy, Presentation, Research, Share

Pecha Kucha in the Classroom

Mendi Benigni

Pecha Kucha is a simple presentation format devised by Astrid Klein and Mark Dytham where you show 20 slides or images, each for only 20 second.  The images or slides advance automatically to keep you on time and you can only talk about each slide or image while it’s being displayed.  Designed to keep presentations short and to the point, each presentation is only 6 minutes and 40 seconds long!

Why use it in your classroom

The goal of pecha kucha is to encourage the presenter to be concise but also a bit more creative and informal.  It’s suggested that the presentation consist mainly of images, photos, or graphics with little to no text.  These images should advance your story and emphasize your points. and The absence of bulleted text tends to steer the speaker more toward story telling and conversation than a rehearsed and robotic presentation.  The time constraint is great for student presentations because twenty seconds is long enough to make a solid point but not enough to prattle.  The pecha kucha time and slide constraints prevents the student from mentioning everything they could find on the topic in hopes that they hit upon the point you wanted them to make.  This encourages the presenter to know the topic well enough to distill what is important and needs to be covered in the 20 slides.  Lastly, when the fast-paced presentation is over the speaker(s) then open the floor for questions and dialogue with their audience, further allowing them to demonstrate their understanding of the topic.

How to use it in your classroom

There are some basic rules to pecha kucha.

20 for 20:  I’ve already mentioned that an entire presentation must consist of 20 slides, no more, no less.  Each slide is only allowed to remain on the screen for 20 seconds so it’s important to know how to create an autoplay slideshow.  You can find short video tutorials on how to create pecha kucha style presentations in Keynote, PowerPoint and Prezi at then end of this post.

Images over Text:  Try to use images that advance your story and illustrate your points.  When using words steer clear of bullets and use phrases that have an impact and represent the essence of your point.

No transitions or animation:  Avoid slide transitions and fly-in text.  This eats up time and detracts from the focus of this fast-paced presentation style.

No video or audio:  While you can add audio and video files to your presentations they need to fit into the 20 second time frame and normally don’t work well with this presentation style.

Rehearse, rehearse, rehearse:  While this is meant to be more informal and conversational you must make sure you get your important points across and you won’t be able to do that successfully if you don’t practice.  20 seconds is a short time and every slide where you go over that time forces you to speed up on all subsequent slides to make it up.  Practice is critical.

Jennifer Welsh in History has used pecha kucha with her students and here’s what she says:

It was a very interesting experiment (for me, at least; not sure how the students felt), and one I’d like to do again using what I learned the first time. I think that next time, I would watch some examples with the students in class, and talk more about the structure of a Pecha Kucha-style presentation, as well as what makes a good (or bad) PowerPoint slide. The main problem students had was putting all their text onto their slides and then trying to just read everything on there. That doesn’t work with the format, since Pecha Kucha doesn’t spend that much time on each slide. The best students were very engaging, and extremely creative in their work, incorporating interesting maps and images, and working well with minimal notes.

If you are interested in reading more about pecha kucha in the classroom go to Richard L. Edwards’ blog, Remixing the Humanities.  He wrote a post entitled Pecha Kucha in the Classroom: Tips and Strategies for Better Presentations and it is one of the resources that I used for this post.

If you would like to learn how to create pecha kucha style autoplay presentations I have created some basic video tutorials for you and your students:

PowerPoint – http://youtu.be/l9zxNTpNMLo

Keynote – http://youtu.be/KrYTB3NpNM8

Prezi – http://youtu.be/BSQlsqZWtV0

Resources

Edwards, Richard L. “Pecha Kucha in the Classroom: Tips and Strategies for Better Presentations.” Remixing the Humanities. N.p., 03 Nov. 2012. Web. 28 Aug. 2012. <http://remixhumanities.wordpress.com/2010/11/03/pecha-kucha-in-the-classroom-tips-and-strategies-for-better-presentations/>.

Jones, Jason B. “Challenging the Presentation Paradigm (in 6 Minutes, 40 Seconds): Pecha Kucha.” ProfHacker. The Chronicle of Higher Education, 02 Nov. 2009. Web. 28 Aug. 2012. <http://chronicle.com/blogs/profhacker/challenging-the-presentation-paradigm-in-6-minutes-40-seconds-pecha-kucha/22807>.

“PechaKucha 20×20.” PechaKucha 20×20. N.p., n.d. Web. 28 Aug. 2012. <http://www.pecha-kucha.org/>.

Rynearson, Chrys. Pecha Kucha Night Charleston. 2009. Photograph. Charleston. Flickr. Web. 28 Apr. 2012. <http://www.flickr.com/photos/chrys/4035453312/>.