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Ask the Cougar

Dear Student,

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. In accordance with regulations issued under FERPA, the College of Charleston provides an annual notification to our enrolled students of their rights under FERPA; as well as an explanation of the exceptions under FERPA that allow the College to disclose information from the student’s education record without consent.

This notification is posted at the following link on the website of the Office of the Registrar:  http://registrar.cofc.edu/pdf/FERPA-annual-notification-final-june-2016.pdf

For additional information or for questions concerning the College’s FERPA policy and procedures, please visit this web page http://registrar.cofc.edu/ferpa/index.php or contact the Office of the Registrar directly (email:  registrar@cofc.edu or physical address:  160 Calhoun Street, Lightsey Center, Suite 281).

Regards,
Mary B.

Questions can be sent to registrar@cofc.edu.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

College Closed Monday, January 20, 2020

By Mary Bergstrom
Posted on 17 January 2020 | 5:35 pm

The College will be closed on Monday, January 20, 2020 in observance of the Martin Luther King, Jr. holiday.

January 15, 2020 is the last day for full semester course Drop/Add!  It is also the deadline to submit a permission to audit form!

The Office of the Registrar and Transfer Resource Center will close at 2 pm on Friday, December 20, 2019 for winter break.  Our offices will re-open at 8:30 am on Thursday, January 2, 2020.  Happy Holidays!  Happy New Year!

60+ Registration Information for Spring 2020

By Mary Bergstrom
Posted on 18 December 2019 | 5:10 pm

60+ Tuition Exemption Program Registration

Spring 2020

Beginning with the 2019 Fall Semester, admitted 60+ students have the ability to register themselves for courses before the first day of classes.  You can view the announcement from Provost McGee by clicking: 60+ Tuition Exemption Program Fall 2019 Update (PDF).  All College of Charleston students register online for courses according to their number of earned credit hours.  This now includes you.  Even if you have zero earned credit hours, your registration entry date will occur before the first week of classes.  https://registrar.cofc.edu/calendars/entrytimes.php

This change in our registration process will require you to prepare for registration in a new way.  Students will need to become familiar with the online course registration process.  Below please find several resources designed to help you adequately prepare for admission and registration for the Spring 2020 60+ Tuition Exemption Program.  Students may also download a copy of this information by clicking 60+ Tuition Exemption Program Overview Guide (PDF).

When Can I Register?

Students register according to earned credit hours (EHRS) for an upcoming semester.  The Registration Entry Times for each semester are posted on the Office of the Registrar website: http://registrar.cofc.edu/courses/index.php.   Students can view earned credit hours on their unofficial transcript located in Self-Service Banner.

How Do I Register for Courses?

Student registration takes place online in MyCharleston (my.cofc.edu) on the Registration Tools channel of the Academic Services tab. Students use the Registration Tools channel to add classes, drop classes, withdraw from classes, view holds and more!  A quick guide for the registration process can be found by clicking Student Course Registration Quick Guide (PDF).  Additional resources are available on the Help & Training tab in MyCharleston.

  • Registration is on a space-available basis.  Only the professor and department offering a course can approve an override request for students to join a closed course or courses requiring pre-requisites or special permission. Students should contact the Department directly.
  • Students who wish to repeat a course must complete the Course Repeat Request Form and submit it to the Office of the Registrar by the drop/add deadline (http://registrar.cofc.edu/forms/index.php).
  • Graduate Courses:  Only students who have been accepted to the Graduate School as a degree or non-degree seeking student may register for graduate-level courses.
  • Additional guides on course registration can be found on the Help & Training tab in MyCharleston on the Office of the Registrar Student Resources channel.

Taking Courses for Credit or Audit

All course registrations default to credit, which means the course is being taken for a grade.

Students may audit a course after obtaining permission of the instructor on the Permission to Audit Form, which is available on the Registrar’s Office website.  Students must first register for a course and then submit the Permission to Audit Form to the Registrar’s Office no later than the last day of drop/add for the term in order to finalize their audit.  A student may only make a change to course grading status (graded or audit) prior to the last day of drop/add for the term.  A course audit will be recorded on a student’s transcript with the Status Indicator AU. No credit or quality points are earned.  Full tuition is charged for audited coursework (does not apply to 60+ students).

Not all courses offered by the College may be audited.  Departments and Programs may limit the number of audits per course section and may also designate courses that do not accept any auditors.  Students should consult with the appropriate Department or Program prior to seeking permission to audit a course.  Faculty determine the course requirements for auditing students (e.g. attendance, participation, submission of assignments, exams, etc.).

Course Registration Requirement

Students may attend a course only if they are officially registered in the course and appear on the instructor’s official course roster.  Faculty, Program Directors, and Department Chairs do not have the authority to permit students to attend a course for which they are not registered.  This requirement applies to students who intend to earn course credit and to students who intend to audit a course.

Deadlines

Students are responsible for meeting all deadlines posted by the Office of Admissions, Office of the Registrar and on the Academic Calendar.

Familiarize Yourself with College of Charleston Technology

Once admitted to the College of Charleston, students are responsible for familiarizing themselves with the College’s technologies.  These include:

  • Student Portal MyCharleston (my.cofc.edu)
  • Self Service Banner (located in MyCharleston)
  • Student learning management system (OAKS)
  • College of Charleston Cmail system.  Your College of Charleston email address will end with @g.cofc.edu.  College of Charleston business cannot be conducted via personal email addresses.

 Where Can I Find the Academic Catalog?

The academic catalog is an important resource for current and prospective students to review information on academic programs, policies, degree requirements, course descriptions, and more!  The College of Charleston academic catalogs can be found on the web page, catalog.cofc.edu.  Use the drop-down menu in the upper right hand corner to select the undergraduate or graduate catalog.

Technology Assistance

  • Students who need assistance with their MyCharleston or email login or password should contact the IT Service Desk:  843.953-3375 or itservicedesk@cofc.edu
  • Several helpful student information guides are located on the Help & Training tab in MyCharleston.

Maintain Active Student Status

Students are responsible for maintaining active status as a College of Charleston student.  If a student is not enrolled for one semester, they must contact the Office of Admissions to request reactivation in order to register for courses.  Students who are not enrolled for two semesters or more must reapply for admission to the College.  Summer enrollments are not considered in determining continuing enrollment status for the fall.

Where Do I Pay for My Courses and Fees?

  • Students can pay their bills at the Office of the Treasurer, located at 170 Calhoun Street.
  • Students may also pay their bill online through MyCharleston using these instructions:  Treasurer Payment Instructions
  • Student should review the Treasurer’s Office billing schedule and due dates to avoid being dropped from courses for non-payment.  The billing schedule can be found on this website: http://treasurer.cofc.edu/billing-schedule/index.php

Where Do I Purchase Textbooks?

Students can purchase books in the College of Charleston Barnes and Noble bookstore located at 160 Calhoun Street.  Students should consult the course syllabus or speak with the instructor prior to purchasing books.

This information is also available on the Office of the Registrar website: https://registrar.cofc.edu/courses/60+-tuition-exemption-program-registration.php

 

The Office of the Registrar and Transfer Resource Center will open at 10:30 am on 12/18/19 to participate in a holiday team building breakfast!

Degree Works Outage December 13, 2019

By Mary Bergstrom
Posted on 12 December 2019 | 12:12 pm

On Friday, December 13, 2019 from 12:00 PM through approximately 10:00 PM Friday, IT will perform End of Term processes, which includes Degree Works. Degree Works will be unavailable during this maintenance window.

We apologize for any inconvenience and thank you for your cooperation during this time. If you should have questions, please contact the IT Service Desk at 843-953-3375, help.cofc.edu, or ITServiceDesk@cofc.edu.

Happy Thanksgiving!

By Julie Dahl
Posted on 26 November 2019 | 3:13 pm

The Office of the Registrar and Transfer Resource Center will be closed for Thanksgiving beginning at 2:00pm Wednesday, November 27. Both offices will reopen at 8:30am on Monday, December 2, 2019.

The College of Charleston will begin awarding transfer credit for military service starting with the Spring 2020 semester based on the criteria below:

  • Students must be a veteran with an honorable discharge or general discharge under honorable conditions, an active service member, or a member of the Reserves/National Guard who has completed required trainings. Active Duty, Reservist, and National Guard must provide Orders or Statement of Service along with their official transcript. Veterans are required to provide their DD-214 (Member 4 copy) along with their official transcript.
  • The Joint Services Transcript (JST) from the issuing agency is required for current and former Army, Navy and Marine Corps and Coast Guard students.
  • The Community College of the Air Force (CCAF) official transcript is required for all students who have attended this institution.

For specific information about the Military Transfer Credit Policy, visit the Military Credit page on the TRC website.

Sandy Ferguson, Manager, Military Transfer Evaluation, will oversee the evaluation of Joint Services Transcripts (JST) and DANTES Subject Standardized Tests (DSST). Sandy started in this role on November 1, 2019 and will serve as the primary point of contact for the awarding and declining of military credit in the Transfer Resource Center (TRC).

Similar to other types of transfer credit, students will have the option of declining military credit to take the course in residence at CofC or take courses at another accredited institution. Students wishing to decline their military credit should complete the Decline Military Credit Form, have it approved by their advisor, and return it to the TRC for processing.

Students admitted or readmitted Spring 2020 forward will have their JST evaluated for potential transfer credit automatically during the new student transfer credit evaluation process following admission to the College.  Students admitted or readmitted prior to Spring 2020 will be given the opportunity to have their JST evaluated for potential transfer credit during a designated petition period.  Students will receive information about this petition period in their CofC-issued email in the coming months.

The Transfer Resource Center is working to build online resources for faculty, staff, and transfer credit evaluators in CougarEd for reference during the evaluation process.  More information will be shared when these resources are available.  In the meantime, contact the TRC at transfercenter@cofc.edu or 843.953.1135 with any questions, or Sandy Ferguson directly at fergusonsl1@cofc.edu or 843.953.1065.

The Office of the Registrar and Transfer Resource Center will be closed from 9 a.m. – 1 p.m.  on Wednesday, November 13 to attend the FERPA Seminar with LeRoy Rooker.

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