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Archives For Undergraduate Students

RO and TRC Closed Memorial Day

By Mary Bergstrom
Posted on 19 May 2020 | 10:07 am

The Office of the Registrar and Transfer Resource Center will be closed on Monday, May 25, 2020 in observance of the Memorial Day holiday.

Degree Works has upgraded their student planning feature in an effort to enhance the student advising experience. The Registrar’s Office is excited to announce that this new Student Educational Planner (SEP), located on the Plans tab in Degree Works, is now available. The new Plans tab will replace the existing Planner tab. Student’s plans from the previous Planner tab will automatically be converted and be available on the New Plans tab.

Just like the Planner Tab, Degree Works Plans are used to help advisors and students work together to plan each term of coursework as to ensure student success. By developing a plan, students will have a clear path of coursework needed in sequential order. Using their plan, a student can generate an audit to evaluate their intended degree progress.

Here are some advancements:
· Modern user interface
· Tracking Feature that shows when students are on or off track
· Ability to flag requirements as critical
· Enhanced note capabilities
· Plans are not lost when a student changes their program of study

The Registrar’s Office would like to thank Information Technology for their partnership and hard work in supporting this project and its launch! I would also like to thank Julie Dahl, Franklin Czwazka, and Tom Buchheit from the RO for their leadership and contributions to this project.

Documentation and user guides are available in the Office of the Registrar channels on the Help and Training Tab within MyCharleston. Students should direct questions about the content of their plans to their advisor. Questions about plan functionality can be sent to Degreeworks@cofc.edu.

Q:  I heard that if I want to select PS/NS for one of my classes, I have to take PS/NS for all of my classes—is that correct?

A:  No.  Students have the option of selecting none, one, some or all of their eligible courses for the PS/NS option. 

Q:  Why does my Degree Works audit look different for PS/NS courses? Should I be concerned?

A:  Degree Works cannot be completely updated until May 7 after the PS/NS grade period is completed. In the meantime, some of your courses might appear in different places. Please note that your major and cumulative GPA’s will not be updated until May 7 when grades are finalized. Once Degree Works becomes available again after the outage for end of term processing, all PS/NS courses will be accurately reflected in requirements and GPA’s and academic standing will be updated. 

Q:  When will I receive my email receipt for my PS/NS selection?

A:  Your email receipt should arrive in your college-issued email account in approximately 2-3 minutes.  However, during peak times, email receipts may take longer. 

Remember, the decision to opt for the PS/NS grade is up to you.  In making the decision to retain standard grades or choose the new PS/NS grade type, it is critical for you to talk with your faculty, advisors, financial aid, and family.  Most students will choose to keep the letter grade of C or better. Students who receive a D+, D, or D- grade may want to consider the PS grade.  Students who receive an F or WA grade will want to carefully consider the NS option.  Ultimately, the choice is yours. 

This email is intended for outgoing messages only.  Additional information on the PS/NS Grade Mode can be found on the Office of the Registrar website: https://registrar.cofc.edu/grades/covid-19-grading-policy.php

PS/NS Grade Option May 5th and 6th ONLY

By Mary Bergstrom
Posted on 4 May 2020 | 6:34 pm

Timeline for Making Your Decision Between Standard Letter Grades and the new PS/NS Grade Type

  • You will have two days to view your letter grades and make decisions regarding the new Significant Disruption PS/NS grade option.
  • The opportunity to select the new PS/NS option will open for you in Banner Self-Service starting at 12:01 am (EST) May 5, 2020.
  • Your decision deadline is 11:59 pm (EST) on May 6, 2020.
  • You may change your selections during the two-day period (May 5th and 6th, 2020).  All decisions are final as of 11:59 pm (EST) on May 6, 2020.

Viewing Your Express II and Full Semester Letter Grades

  • On May 5th, you will be able to access your Express II and full-semester grades on the Significant Disruption (PS/NS) Grade Mode page in Banner Self-Service.  Your grades will not be located in the normal Student Grades channel on the Academic Services tab in MyCharleston until they are finalized on May 7, 2020.
  • We have dedicated a channel to the Significant Disruption (PS/NS) Grade Mode on the Academic Services tab in MyCharleston.  Detailed instructions for accessing your grades can be found on the Office of the Registrar webpage: https://registrar.cofc.edu/pdf/alternate-grade-ps-ns-guide.pdf.

Choosing the PS/NS Grade Mode Option for Your Eligible Courses

  • In making the decision to retain standard letter grades or choose the new PS/NS grade mode, it is critical for you to talk with faculty, advisors, financial aid, and family.  The Center for Academic Performance and Persistence is a valuable resource for students making these decisions. Questions regarding how the PS/NS grade type will impact scholarship eligibility can be emailed to meritscholarships@cofc.edu.   If you have any questions regarding the PS/NS process, please contact the Office of the Registrar registrar@cofc.edu.
  • If you do not want to select the PS/NS grade type for any of your eligible courses, you do not need to take any action.
  • If you would like to select the PS/NS grade for any of your eligible courses, detailed instructions can be found on the Office of the Registrar webpage: https://registrar.cofc.edu/pdf/alternate-grade-ps-ns-guide.pdf.

On May 5th, you will be able to access your Express II and full-semester grades on the Significant Disruption (PS/NS) Grade Mode page in Banner Self-Service.  Your grades will not be located in the normal Student Grades channel on the Academic Services tab in MyCharleston until they are finalized on May 7, 2020.

We have dedicated a channel to the Significant Disruption (PS/NS) Grade Mode on the Academic Services tab in MyCharleston.  Detailed instructions for accessing your grades can be found on the Office of the Registrar webpage: https://registrar.cofc.edu/pdf/alternate-grade-ps-ns-guide.pdf.

Just a quick reminder that today is the last day to withdraw from a full-term or Express II course in Banner Self Service.

Instructions on Withdrawing from a Course in Banner Self-Service April 7-22, 2020

Note:  Students with an active advising hold must have the hold expired to be able to withdraw from a course.  Contact your advisor.

  • Login to MyCharleston (my.cofc.edu)
  • Click on the Academic Services tab.
  • Look for the Registration Tools channel.
  • Click on the Add or Drop Classes link
  • Select 2020 Spring as the Registration Term and click submit
  • Locate the course for which you would like to withdraw.
  • Under the Action column, click the drop-down menu to select Web Withdrawal.
  • Click Submit.
  • Make sure you check your college-issued email account for a withdrawal receipt. The course should also appear on your schedule as “Web Withdrawal”.

Dear Student,

It is important to read this email in its entirety as it contains important details regarding your grades for this semester.  In addition to the standard letter grade, the College of Charleston is providing students with the option of selecting a PS/NS grade for eligible courses completed in Express II or full-semester Spring 2020.  Information on this option can be found by visiting the Office of the Registrar website: https://registrar.cofc.edu/grades/covid-19-grading-policy.php

Timeline for Making Your Decision Between Standard Letter Grades and the new PS/NS Grade Type

  • You will have two days to view your letter grades and make decisions regarding the new Significant Disruption PS/NS grade option.
  • The opportunity to select the new PS/NS option will open for you in Banner Self-Service starting at 12:01 am (EST) May 5, 2020.
  • Your decision deadline is 11:59 pm (EST) on May 6, 2020.
  • You may change your selections during the two-day period (May 5th and 6th, 2020).  All decisions are final as of 11:59 pm (EST) on May 6, 2020.

Viewing Your Express II and Full Semester Letter Grades

  • On May 5th, you will be able to access your Express II and full-semester grades on the Significant Disruption (PS/NS) Grade Mode page in Banner Self-Service.  Your grades will not be located in the normal Student Grades channel on the Academic Services tab in MyCharleston until they are finalized on May 7, 2020.
  • We have dedicated a channel to the Significant Disruption (PS/NS) Grade Mode on the Academic Services tab in MyCharleston.  Detailed instructions for accessing your grades can be found on the Office of the Registrar webpage: https://registrar.cofc.edu/pdf/alternate-grade-ps-ns-guide.pdf.

Choosing the PS/NS Grade Mode Option for Your Eligible Courses

  • In making the decision to retain standard letter grades or choose the new PS/NS grade mode, it is critical for you to talk with faculty, advisors, financial aid, and family.  The Center for Academic Performance and Persistence is a valuable resource for students making these decisions. Questions regarding how the PS/NS grade type will impact scholarship eligibility can be emailed to meritscholarships@cofc.edu.   If you have any questions regarding the PS/NS process, please contact the Office of the Registrar registrar@cofc.edu.
  • If you do not want to select the PS/NS grade type for any of your eligible courses, you do not need to take any action.
  • If you would like to select the PS/NS grade for any of your eligible courses, detailed instructions can be found on the Office of the Registrar webpage: https://registrar.cofc.edu/pdf/alternate-grade-ps-ns-guide.pdf.

Wishing you all good health!

Best,

Mary B.
University Registrar and Assistant Provost

Looking for Information on New Grade Option?

By Mary Bergstrom
Posted on 3 April 2020 | 12:26 pm

The COVID-19 Spring 2020 Grading Policy includes a new PS/NS grade option and an extension to the course withdrawal deadline. For more information and FAQ’s please visit COVID-19 Spring 2020 Grading Policy

Spring 2020 Withdrawal Deadline Extended

By Mary Bergstrom
Posted on 29 March 2020 | 8:43 pm

The deadline for students to withdraw from one or more full term or Express II courses will be extended. Students may withdraw from April 7, 2020 through April 22, 2020 using Banner Self Service.  Students are responsible for clearing all registration holds in order to withdraw from a course. Withdrawing from a course, or even all courses, during this extended withdrawal period will not make you eligible for a tuition refund.

Dear Student,

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. In accordance with regulations issued under FERPA, the College of Charleston provides an annual notification to our enrolled students of their rights under FERPA; as well as an explanation of the exceptions under FERPA that allow the College to disclose information from the student’s education record without consent.

This notification is posted at the following link on the website of the Office of the Registrar:  http://registrar.cofc.edu/pdf/FERPA-annual-notification-final-june-2016.pdf

For additional information or for questions concerning the College’s FERPA policy and procedures, please visit this web page http://registrar.cofc.edu/ferpa/index.php or contact the Office of the Registrar directly (email:  registrar@cofc.edu or physical address:  160 Calhoun Street, Lightsey Center, Suite 281).

Regards,
Mary B.

Questions can be sent to registrar@cofc.edu.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

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