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Degree Works Outage December 13, 2019

By Mary Bergstrom
Posted on 12 December 2019 | 12:12 pm

On Friday, December 13, 2019 from 12:00 PM through approximately 10:00 PM Friday, IT will perform End of Term processes, which includes Degree Works. Degree Works will be unavailable during this maintenance window.

We apologize for any inconvenience and thank you for your cooperation during this time. If you should have questions, please contact the IT Service Desk at 843-953-3375,, or

The College of Charleston will begin awarding transfer credit for military service starting with the Spring 2020 semester based on the criteria below:

  • Students must be a veteran with an honorable discharge or general discharge under honorable conditions, an active service member, or a member of the Reserves/National Guard who has completed required trainings. Active Duty, Reservist, and National Guard must provide Orders or Statement of Service along with their official transcript. Veterans are required to provide their DD-214 (Member 4 copy) along with their official transcript.
  • The Joint Services Transcript (JST) from the issuing agency is required for current and former Army, Navy and Marine Corps and Coast Guard students.
  • The Community College of the Air Force (CCAF) official transcript is required for all students who have attended this institution.

For specific information about the Military Transfer Credit Policy, visit the Military Credit page on the TRC website.

Sandy Ferguson, Manager, Military Transfer Evaluation, will oversee the evaluation of Joint Services Transcripts (JST) and DANTES Subject Standardized Tests (DSST). Sandy started in this role on November 1, 2019 and will serve as the primary point of contact for the awarding and declining of military credit in the Transfer Resource Center (TRC).

Similar to other types of transfer credit, students will have the option of declining military credit to take the course in residence at CofC or take courses at another accredited institution. Students wishing to decline their military credit should complete the Decline Military Credit Form, have it approved by their advisor, and return it to the TRC for processing.

Students admitted or readmitted Spring 2020 forward will have their JST evaluated for potential transfer credit automatically during the new student transfer credit evaluation process following admission to the College.  Students admitted or readmitted prior to Spring 2020 will be given the opportunity to have their JST evaluated for potential transfer credit during a designated petition period.  Students will receive information about this petition period in their CofC-issued email in the coming months.

The Transfer Resource Center is working to build online resources for faculty, staff, and transfer credit evaluators in CougarEd for reference during the evaluation process.  More information will be shared when these resources are available.  In the meantime, contact the TRC at or 843.953.1135 with any questions, or Sandy Ferguson directly at or 843.953.1065.

On Thursday, the College experienced intermittent technical disruptions that may have hindered the student course withdrawal process in Self Service Banner.  This issue has since been resolved.  In light of this occurrence, the College is extending the full semester course withdrawal deadline from October 25, 2019 to October 27, 2019 at 11:59 p.m.

Faculty and Staff:

LeRoy Rooker is returning to the College of Charleston on November 13, 2019!  Mr. Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act (FERPA), the federal law that provides privacy protections for student education records.

Our office has received many good questions regarding FERPA compliance over the past few years.  The ever-changing landscape of higher education presents us with new challenges and opportunities regarding the protection of student records now more than ever!  This seminar is the perfect time to ask questions, discuss real-life scenarios, and learn about the latest best practices for FERPA compliance.

There will be two sessions offered on November 13, 2019:  9:30 am and 1:30 pm.  Sessions will last 90 minutes but feel free to attend as long as your schedule permits.  All sessions will take place in Stern Center Ballroom.

No RSVP is required.  Hope to see you there!

This event is sponsored by the Office of the Registrar, Student Affairs, and the Transfer Resource Center.

Classes Resume Post Hurricane Dorian

By Mary Bergstrom
Posted on 7 September 2019 | 9:23 am

Classes resume on Monday, September 9, 2019 for the main campus.  The North Campus resumes on Saturday, September 8, 2019.

Storm Makeup Days are noted on the Academic Calendar:

Due to Hurricane Dorian, the College is cancelling all classes and College events starting Monday, September 2, following an evacuation order for coastal counties issued by the S.C. Governor’s Office for noon on Monday. All sporting events, campus activities and campus visits are also cancelled beginning Monday, September 2.

This cancellation affects all classes, labs, meetings and other activities scheduled at the downtown campus (including Harbor Walk and Avery Research Center), North Campus, Patriot’s Point, Grice Marine Lab, Stono Preserve and the Lowcountry Graduate Center, including those courses taught in the English Language Institute and the Charleston Bridge Program.

Information regarding when classes will resume and the campus will reopen will be provided at a later date.  Additional information can be found on

Dear Student,

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. In accordance with regulations issued under FERPA, the College of Charleston provides an annual notification to our enrolled students of their rights under FERPA; as well as an explanation of the exceptions under FERPA that allow the College to disclose information from the student’s education record without consent.

This notification is posted at the following link on the website of the Office of the Registrar:

For additional information or for questions concerning the College’s FERPA policy and procedures, please visit this web page or contact the Office of the Registrar directly (email: or physical address:  160 Calhoun Street, Lightsey Center, Suite 281).

Mary B.

Questions can be sent to

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
w: or
Instagram: @cofcregistrar or @cofctransfer



Drop/Add Deadline for Full Semester Courses

By Mary Bergstrom
Posted on 26 August 2019 | 9:30 am

August 27th is the last day to drop/add for full semester courses.  It is also the last day for students to submit a request for permission to audit a course.

Dear Undergraduate Students,

The Office of the Registrar welcomes you to the Fall 2019 semester!  This email contains some helpful dates, deadlines, and information about the semester.

Academic Calendar:  Please be sure to take a few minutes to review the entire Fall 2019 Academic Calendar.   Here are a few highlights:

  • Drop/Add Deadline for Full Semester Classes: Tuesday, August 27th
  • Last day to submit forms to Audit a Full Semester course:  Tuesday, August 27th
  • Withdrawal Deadline for Express I Classes: Thursday, September 19th
  • Drop/Add Deadline for Express II Classes: Friday, October 11th
  • Withdrawal Deadline for Full Semester Classes: Friday, October 25th
  • Withdrawal Deadline for Express II Classes: Thursday, November 14th

Academic Catalogs:  Looking for the undergraduate or graduate academic catalog (academic regulations, course descriptions, department/program information, etc.)?  Visit the web page: 

FERPA:  The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records.  For more information, visit the webpage: 

Full-time vs Part-time Status:  A minimum of 12.0 credit hours is considered full-time enrollment for undergraduate students. Be careful about dropping or withdrawing from courses which take your total enrollment hours below this minimum, as your financial aid and health insurance could possibly be affected. 

Holds:  Registration holds for a past due balance, an advising hold, parking or library fines, etc., will keep you from being able to drop, add or withdraw from classes in MyCharleston. You can check for any registration holds using the Academic Services tab in MyCharleston.  Look for the Registration Tools channel and click by clicking on the Registration Status link.  Only the department who placed the hold can remove it from your account.   If you have a hold and need to drop or withdraw from a class (by the appropriate deadline), please contact the Registrar’s Office for assistance BEFORE THE DEADLINE at! Requests after the deadline are not eligible for processing.

One Stop Answers:  Visit our One Stop Answers for Common Student Requests web page for additional questions and answers.

Program of Study Resources:  Visit the web page Program of Study Resources to find Major Roadmaps, Program of Study Planners, General Education Requirement information and more!

Proxy Access Management:  Current College of Charleston students have the ability to electronically share certain academic and financial aid information with a parent or guardian.  Visit for more information. 

Have a great semester! Go Cougars! 

Note:  Please do not reply to this email address. It is intended for outgoing messages only.  All inquiries should sent to:


Mary B.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
Lightsey Center, Suite 281 and B-12
w: or
Instagram: @cofcregistrar or @cofctransfer

Dear 60+ Tuition Exemption Student, 

We are so glad you have decided to take classes at the College of Charleston!

We have received two popular questions regarding the registration process for 60+ Tuition Exemption students over the past few weeks.  We have included the questions and responses below:

When I register for a course, does it automatically know I am intending to audit the course?

No, all course registrations default to credit, which means the course is being taken for a grade.

Students may audit a course after obtaining permission of the instructor on the Permission to Audit Form, which is available on the Registrar’s Office website.  Students must first register for a course and then submit the Permission to Audit Form to the Registrar’s Office no later than the last day of drop/add for the term in order to finalize their audit.  A student may only make a change to course grading status (graded or audit) prior to the last day of drop/add for the term.  A course audit will be recorded on a student’s transcript with the Status Indicator AU. No credit or quality points are earned. 

Not all courses offered by the College may be audited.  Departments and Programs may limit the number of audits per course section and may also designate courses that do not accept any auditors.  Students should consult with the appropriate Department or Program prior to seeking permission to audit a course.  Faculty determine the course requirements for auditing students (e.g. attendance, participation, submission of assignments, exams, etc.).All students are expected to have the required prerequisite(s) for courses they intend to take. If you receive a prerequisite error when to register for a course, please contact the appropriate academic department to see if they will grant you permission to take the class. Academic departments have the ability to register students into classes. Here is additional information which may be useful to you during your visit this semester. This information can also be found via your MyCharleston account and on the College of Charleston Website at

Steps To Audit a Course:

1.       Register for the Course via MyCharleston.
2.       Complete a Permission to Audit Form (Make sure that the Instructor signs the form)
3.       Turn the form in to the Office of the Registrar by the drop/add date:

  • Express I  Courses:            August 22nd
  • Full-term Courses:            August 27th
  • Express II Courses:           October 11th

I keep getting a missing prerequisite error when attempting to register for a particular course.  Why?

All College of Charleston students must meet the pre-requisite requirements for course registration.  Registration is on a space-available basis.  Only the professor and department offering a course can approve an override request for students to join a closed course or courses requiring pre-requisites or special permission. Students should contact the Department directly. 

Don’t forget, full details about this program and other registration resources regarding this program can be found on the Office of the Registrar’s website ( 

Permission to Audit Form:  

60+ Tuition Exemption Program Overview Guide: 

Academic Calendar:  

Undergraduate Catalog: 

Student Course Registration Quick Guide: 

If you have any issues with accessing your MyCharleston or email account, please contact Helpdesk at or 843-953-3375. 

College of Charleston Map:  

Classroom Building Acronyms and Information:  

College of Charleston Cougar Card Services:  

Student Privileges:  

Have a great semester! 

Office of the Registrar

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