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Happy Thanksgiving!

By Julie Dahl
Posted on 26 November 2019 | 3:13 pm

The Office of the Registrar and Transfer Resource Center will be closed for Thanksgiving beginning at 2:00pm Wednesday, November 27. Both offices will reopen at 8:30am on Monday, December 2, 2019.

The College of Charleston will begin awarding transfer credit for military service starting with the Spring 2020 semester based on the criteria below:

  • Students must be a veteran with an honorable discharge or general discharge under honorable conditions, an active service member, or a member of the Reserves/National Guard who has completed required trainings. Active Duty, Reservist, and National Guard must provide Orders or Statement of Service along with their official transcript. Veterans are required to provide their DD-214 (Member 4 copy) along with their official transcript.
  • The Joint Services Transcript (JST) from the issuing agency is required for current and former Army, Navy and Marine Corps and Coast Guard students.
  • The Community College of the Air Force (CCAF) official transcript is required for all students who have attended this institution.

For specific information about the Military Transfer Credit Policy, visit the Military Credit page on the TRC website.

Sandy Ferguson, Manager, Military Transfer Evaluation, will oversee the evaluation of Joint Services Transcripts (JST) and DANTES Subject Standardized Tests (DSST). Sandy started in this role on November 1, 2019 and will serve as the primary point of contact for the awarding and declining of military credit in the Transfer Resource Center (TRC).

Similar to other types of transfer credit, students will have the option of declining military credit to take the course in residence at CofC or take courses at another accredited institution. Students wishing to decline their military credit should complete the Decline Military Credit Form, have it approved by their advisor, and return it to the TRC for processing.

Students admitted or readmitted Spring 2020 forward will have their JST evaluated for potential transfer credit automatically during the new student transfer credit evaluation process following admission to the College.  Students admitted or readmitted prior to Spring 2020 will be given the opportunity to have their JST evaluated for potential transfer credit during a designated petition period.  Students will receive information about this petition period in their CofC-issued email in the coming months.

The Transfer Resource Center is working to build online resources for faculty, staff, and transfer credit evaluators in CougarEd for reference during the evaluation process.  More information will be shared when these resources are available.  In the meantime, contact the TRC at transfercenter@cofc.edu or 843.953.1135 with any questions, or Sandy Ferguson directly at fergusonsl1@cofc.edu or 843.953.1065.

The Office of the Registrar and Transfer Resource Center will be closed from 9 a.m. – 1 p.m.  on Wednesday, November 13 to attend the FERPA Seminar with LeRoy Rooker.

On Thursday, the College experienced intermittent technical disruptions that may have hindered the student course withdrawal process in Self Service Banner.  This issue has since been resolved.  In light of this occurrence, the College is extending the full semester course withdrawal deadline from October 25, 2019 to October 27, 2019 at 11:59 p.m.

Faculty and Staff:

LeRoy Rooker is returning to the College of Charleston on November 13, 2019!  Mr. Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act (FERPA), the federal law that provides privacy protections for student education records.

Our office has received many good questions regarding FERPA compliance over the past few years.  The ever-changing landscape of higher education presents us with new challenges and opportunities regarding the protection of student records now more than ever!  This seminar is the perfect time to ask questions, discuss real-life scenarios, and learn about the latest best practices for FERPA compliance.

There will be two sessions offered on November 13, 2019:  9:30 am and 1:30 pm.  Sessions will last 90 minutes but feel free to attend as long as your schedule permits.  All sessions will take place in Stern Center Ballroom.

No RSVP is required.  Hope to see you there!

This event is sponsored by the Office of the Registrar, Student Affairs, and the Transfer Resource Center.

Classes Resume Post Hurricane Dorian

By Mary Bergstrom
Posted on 7 September 2019 | 9:23 am

Classes resume on Monday, September 9, 2019 for the main campus.  The North Campus resumes on Saturday, September 8, 2019.

Storm Makeup Days are noted on the Academic Calendar: http://registrar.cofc.edu/calendars/ac-2019fall.php

Due to Hurricane Dorian, the College is cancelling all classes and College events starting Monday, September 2, following an evacuation order for coastal counties issued by the S.C. Governor’s Office for noon on Monday. All sporting events, campus activities and campus visits are also cancelled beginning Monday, September 2.

This cancellation affects all classes, labs, meetings and other activities scheduled at the downtown campus (including Harbor Walk and Avery Research Center), North Campus, Patriot’s Point, Grice Marine Lab, Stono Preserve and the Lowcountry Graduate Center, including those courses taught in the English Language Institute and the Charleston Bridge Program.

Information regarding when classes will resume and the campus will reopen will be provided at a later date.  Additional information can be found on www.emergency.cofc.edu.

Dear Student,

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. In accordance with regulations issued under FERPA, the College of Charleston provides an annual notification to our enrolled students of their rights under FERPA; as well as an explanation of the exceptions under FERPA that allow the College to disclose information from the student’s education record without consent.

This notification is posted at the following link on the website of the Office of the Registrar:  http://registrar.cofc.edu/pdf/FERPA-annual-notification-final-june-2016.pdf

For additional information or for questions concerning the College’s FERPA policy and procedures, please visit this web page http://registrar.cofc.edu/ferpa/index.php or contact the Office of the Registrar directly (email:  registrar@cofc.edu or physical address:  160 Calhoun Street, Lightsey Center, Suite 281).

Regards,
Mary B.

Questions can be sent to registrar@cofc.edu.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

 

 

Drop/Add Deadline for Full Semester Courses

By Mary Bergstrom
Posted on 26 August 2019 | 9:30 am

August 27th is the last day to drop/add for full semester courses.  It is also the last day for students to submit a request for permission to audit a course.

Dear Undergraduate Students,

The Office of the Registrar welcomes you to the Fall 2019 semester!  This email contains some helpful dates, deadlines, and information about the semester.

Academic Calendar:  Please be sure to take a few minutes to review the entire Fall 2019 Academic Calendar.   Here are a few highlights:

  • Drop/Add Deadline for Full Semester Classes: Tuesday, August 27th
  • Last day to submit forms to Audit a Full Semester course:  Tuesday, August 27th
  • Withdrawal Deadline for Express I Classes: Thursday, September 19th
  • Drop/Add Deadline for Express II Classes: Friday, October 11th
  • Withdrawal Deadline for Full Semester Classes: Friday, October 25th
  • Withdrawal Deadline for Express II Classes: Thursday, November 14th

Academic Catalogs:  Looking for the undergraduate or graduate academic catalog (academic regulations, course descriptions, department/program information, etc.)?  Visit the web page: http://registrar.cofc.edu/academic-catalog/index.php 

FERPA:  The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records.  For more information, visit the webpage: http://registrar.cofc.edu/ferpa/index.php 

Full-time vs Part-time Status:  A minimum of 12.0 credit hours is considered full-time enrollment for undergraduate students. Be careful about dropping or withdrawing from courses which take your total enrollment hours below this minimum, as your financial aid and health insurance could possibly be affected. 

Holds:  Registration holds for a past due balance, an advising hold, parking or library fines, etc., will keep you from being able to drop, add or withdraw from classes in MyCharleston. You can check for any registration holds using the Academic Services tab in MyCharleston.  Look for the Registration Tools channel and click by clicking on the Registration Status link.  Only the department who placed the hold can remove it from your account.   If you have a hold and need to drop or withdraw from a class (by the appropriate deadline), please contact the Registrar’s Office for assistance BEFORE THE DEADLINE at registrar@cofc.edu! Requests after the deadline are not eligible for processing.

One Stop Answers:  Visit our One Stop Answers for Common Student Requests web page for additional questions and answers.

Program of Study Resources:  Visit the web page Program of Study Resources to find Major Roadmaps, Program of Study Planners, General Education Requirement information and more!

Proxy Access Management:  Current College of Charleston students have the ability to electronically share certain academic and financial aid information with a parent or guardian.  Visit http://registrar.cofc.edu/proxy-access-management/index.php for more information. 

Have a great semester! Go Cougars! 

Note:  Please do not reply to this email address. It is intended for outgoing messages only.  All inquiries should sent to:  registrar@cofc.edu.

Best,

Mary B.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
Lightsey Center, Suite 281 and B-12
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

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