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Ask the Cougar

Faculty and Staff:

LeRoy Rooker is returning to the College of Charleston on November 13, 2019!  Mr. Rooker is the nation’s leading authority on the Family Educational Rights and Privacy Act (FERPA), the federal law that provides privacy protections for student education records.

Our office has received many good questions regarding FERPA compliance over the past few years.  The ever-changing landscape of higher education presents us with new challenges and opportunities regarding the protection of student records now more than ever!  This seminar is the perfect time to ask questions, discuss real-life scenarios, and learn about the latest best practices for FERPA compliance.

There will be two sessions offered on November 13, 2019:  9:30 am and 1:30 pm.  Sessions will last 90 minutes but feel free to attend as long as your schedule permits.  All sessions will take place in Stern Center Ballroom.

No RSVP is required.  Hope to see you there!

This event is sponsored by the Office of the Registrar, Student Affairs, and the Transfer Resource Center.

Classes Resume Post Hurricane Dorian

By Mary Bergstrom
Posted on 7 September 2019 | 9:23 am

Classes resume on Monday, September 9, 2019 for the main campus.  The North Campus resumes on Saturday, September 8, 2019.

Storm Makeup Days are noted on the Academic Calendar: http://registrar.cofc.edu/calendars/ac-2019fall.php

Due to Hurricane Dorian, the College is cancelling all classes and College events starting Monday, September 2, following an evacuation order for coastal counties issued by the S.C. Governor’s Office for noon on Monday. All sporting events, campus activities and campus visits are also cancelled beginning Monday, September 2.

This cancellation affects all classes, labs, meetings and other activities scheduled at the downtown campus (including Harbor Walk and Avery Research Center), North Campus, Patriot’s Point, Grice Marine Lab, Stono Preserve and the Lowcountry Graduate Center, including those courses taught in the English Language Institute and the Charleston Bridge Program.

Information regarding when classes will resume and the campus will reopen will be provided at a later date.  Additional information can be found on www.emergency.cofc.edu.

Dear Student,

The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records. In accordance with regulations issued under FERPA, the College of Charleston provides an annual notification to our enrolled students of their rights under FERPA; as well as an explanation of the exceptions under FERPA that allow the College to disclose information from the student’s education record without consent.

This notification is posted at the following link on the website of the Office of the Registrar:  http://registrar.cofc.edu/pdf/FERPA-annual-notification-final-june-2016.pdf

For additional information or for questions concerning the College’s FERPA policy and procedures, please visit this web page http://registrar.cofc.edu/ferpa/index.php or contact the Office of the Registrar directly (email:  registrar@cofc.edu or physical address:  160 Calhoun Street, Lightsey Center, Suite 281).

Regards,
Mary B.

Questions can be sent to registrar@cofc.edu.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

 

 

Drop/Add Deadline for Full Semester Courses

By Mary Bergstrom
Posted on 26 August 2019 | 9:30 am

August 27th is the last day to drop/add for full semester courses.  It is also the last day for students to submit a request for permission to audit a course.

Dear Undergraduate Students,

The Office of the Registrar welcomes you to the Fall 2019 semester!  This email contains some helpful dates, deadlines, and information about the semester.

Academic Calendar:  Please be sure to take a few minutes to review the entire Fall 2019 Academic Calendar.   Here are a few highlights:

  • Drop/Add Deadline for Full Semester Classes: Tuesday, August 27th
  • Last day to submit forms to Audit a Full Semester course:  Tuesday, August 27th
  • Withdrawal Deadline for Express I Classes: Thursday, September 19th
  • Drop/Add Deadline for Express II Classes: Friday, October 11th
  • Withdrawal Deadline for Full Semester Classes: Friday, October 25th
  • Withdrawal Deadline for Express II Classes: Thursday, November 14th

Academic Catalogs:  Looking for the undergraduate or graduate academic catalog (academic regulations, course descriptions, department/program information, etc.)?  Visit the web page: http://registrar.cofc.edu/academic-catalog/index.php 

FERPA:  The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, is a federal law that protects the privacy of student education records.  For more information, visit the webpage: http://registrar.cofc.edu/ferpa/index.php 

Full-time vs Part-time Status:  A minimum of 12.0 credit hours is considered full-time enrollment for undergraduate students. Be careful about dropping or withdrawing from courses which take your total enrollment hours below this minimum, as your financial aid and health insurance could possibly be affected. 

Holds:  Registration holds for a past due balance, an advising hold, parking or library fines, etc., will keep you from being able to drop, add or withdraw from classes in MyCharleston. You can check for any registration holds using the Academic Services tab in MyCharleston.  Look for the Registration Tools channel and click by clicking on the Registration Status link.  Only the department who placed the hold can remove it from your account.   If you have a hold and need to drop or withdraw from a class (by the appropriate deadline), please contact the Registrar’s Office for assistance BEFORE THE DEADLINE at registrar@cofc.edu! Requests after the deadline are not eligible for processing.

One Stop Answers:  Visit our One Stop Answers for Common Student Requests web page for additional questions and answers.

Program of Study Resources:  Visit the web page Program of Study Resources to find Major Roadmaps, Program of Study Planners, General Education Requirement information and more!

Proxy Access Management:  Current College of Charleston students have the ability to electronically share certain academic and financial aid information with a parent or guardian.  Visit http://registrar.cofc.edu/proxy-access-management/index.php for more information. 

Have a great semester! Go Cougars! 

Note:  Please do not reply to this email address. It is intended for outgoing messages only.  All inquiries should sent to:  registrar@cofc.edu.

Best,

Mary B.

Mary C. Bergstrom, ‘90
University Registrar and Assistant Provost
College of Charleston
Lightsey Center, Suite 281 and B-12
w: registrar.cofc.edu or transfer.cofc.edu
Instagram: @cofcregistrar or @cofctransfer

Dear 60+ Tuition Exemption Student, 

We are so glad you have decided to take classes at the College of Charleston!

We have received two popular questions regarding the registration process for 60+ Tuition Exemption students over the past few weeks.  We have included the questions and responses below:

When I register for a course, does it automatically know I am intending to audit the course?

No, all course registrations default to credit, which means the course is being taken for a grade.

Students may audit a course after obtaining permission of the instructor on the Permission to Audit Form, which is available on the Registrar’s Office website.  Students must first register for a course and then submit the Permission to Audit Form to the Registrar’s Office no later than the last day of drop/add for the term in order to finalize their audit.  A student may only make a change to course grading status (graded or audit) prior to the last day of drop/add for the term.  A course audit will be recorded on a student’s transcript with the Status Indicator AU. No credit or quality points are earned. 

Not all courses offered by the College may be audited.  Departments and Programs may limit the number of audits per course section and may also designate courses that do not accept any auditors.  Students should consult with the appropriate Department or Program prior to seeking permission to audit a course.  Faculty determine the course requirements for auditing students (e.g. attendance, participation, submission of assignments, exams, etc.).All students are expected to have the required prerequisite(s) for courses they intend to take. If you receive a prerequisite error when to register for a course, please contact the appropriate academic department to see if they will grant you permission to take the class. Academic departments have the ability to register students into classes. Here is additional information which may be useful to you during your visit this semester. This information can also be found via your MyCharleston account and on the College of Charleston Website at www.cofc.edu.

Steps To Audit a Course:

1.       Register for the Course via MyCharleston.
2.       Complete a Permission to Audit Form (Make sure that the Instructor signs the form)
3.       Turn the form in to the Office of the Registrar by the drop/add date:

  • Express I  Courses:            August 22nd
  • Full-term Courses:            August 27th
  • Express II Courses:           October 11th

I keep getting a missing prerequisite error when attempting to register for a particular course.  Why?

All College of Charleston students must meet the pre-requisite requirements for course registration.  Registration is on a space-available basis.  Only the professor and department offering a course can approve an override request for students to join a closed course or courses requiring pre-requisites or special permission. Students should contact the Department directly. 

Don’t forget, full details about this program and other registration resources regarding this program can be found on the Office of the Registrar’s website (http://registrar.cofc.edu/courses/60+-tuition-exemption-program-registration.php) 

Permission to Audit Form: http://registrar.cofc.edu/pdf/permission-to-audit.pdf  

60+ Tuition Exemption Program Overview Guide:  http://registrar.cofc.edu/pdf/60+-tuition-exemption-program/tuition-free-registration-process-fall-2019.pdf 

Academic Calendar: http://registrar.cofc.edu/pdf/ac-2019fall.pdf  

Undergraduate Catalog: http://registrar.cofc.edu/ 

Student Course Registration Quick Guide:  http://registrar.cofc.edu/pdf/student-course-registration-quick-guide.pdf 

If you have any issues with accessing your MyCharleston or email account, please contact Helpdesk at helpdesk@cofc.edu or 843-953-3375. 

College of Charleston Map: http://www.cofc.edu/visit/documents/campusmap_illopt.pdf  

Classroom Building Acronyms and Information: http://registrar.cofc.edu/pdf/classroom-building-location-acronyms.pdf  

College of Charleston Cougar Card Services: http://cougarcard.cofc.edu/  

Student Privileges: http://cougarcard.cofc.edu/students/index.php  

Have a great semester! 

Office of the Registrar

All course registrations default to credit, which means the course is being taken for a grade.

Students may audit a course after obtaining permission of the instructor on the Permission to Audit Form, which is available on the Registrar’s Office website.  Students must first register for a course and then submit the Permission to Audit Form to the Registrar’s Office no later than the last day of drop/add for the term in order to finalize their audit.  A student may only make a change to course grading status (graded or audit) prior to the last day of drop/add for the term.  A course audit will be recorded on a student’s transcript with the Status Indicator AU. No credit or quality points are earned.

Not all courses offered by the College may be audited.  Departments and Programs may limit the number of audits per course section and may also designate courses that do not accept any auditors.  Students should consult with the appropriate Department or Program prior to seeking permission to audit a course.  Faculty determine the course requirements for auditing students (e.g. attendance, participation, submission of assignments, exams, etc.).

Current College of Charleston students have the ability to electronically share certain academic and financial aid information with a parent or guardian.

The Proxy Access Management service in Self-Service Banner provides students with a way to designate proxy access to trusted users to view selected student information. By setting up proxy access the student is giving consent for specified individuals to view academic information from their student record online. The student is able to modify the access rights and valid date ranges as well as view a log of the most recent activity.  Students may select any or all of the following information items with a proxy:

  • Financial Aid information (Aid Status, Academic Progress, Award History)
  • Personal Information (Addresses, E-mail, Emergency Contacts)
  • Registration Information (Schedule)
  • Student Records Information (Midterm Grades, Final Grades, Unofficial Transcript, Holds)

NOTE: Proxy access does not authorize College of Charleston personnel to communicate with authorized proxies. To authorize this type of communication, students must complete a FERPA Consent Form. For more information on FERPA, please visit our FERPA Information web page.

RO Closed Today from 9-10:30 for Training

By Mary Bergstrom
Posted on 5 June 2019 | 7:58 am

The Office of the Registrar will be closed today from 9am to 10:30am for a professional development training with Public Safety.

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