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Garden & Gun Magazine Seeks Intern

By Cassandra P. Foster
Posted on 2 June 2017 | 3:36 pm — 

Job description

Garden & Gun seeks an organized, hardworking, and detail-oriented individual intern to support the efforts of the Integrated Marketing department.

The Special Events Intern will directly support the Integrated Marketing team with the execution of event-related tasks including (but not limited to):

  • Attend events as assigned by Integrated Marketing Staff (roles include, check in, vendor management, timeline management, gift/ premium distribution)
  • Assist with management of RSVP/ Guest lists for specific events
  • Maintain events chart along with Events Manager
  • Prepare and print events chart for weekly status meeting
  • Assist Project Managers and IM staff in travel bookings or reservations as related to an event
  • Maintain a clear understanding of all event accounting codes
  • Create and deploy all vendor agreements as assigned and APPROVED by each project manager (photography agreements, catering agreements, venue request, CC Authorization forms, etc)
  • Work with Project Manager to create a RUN OF SHOW for each event (direction and management to be handled by PM on a per event basis)
  • Source, order, and maintain in-house premiums alongside Marketing Coordinator
  • Source materials for gift bags as assigned by project manager (if not part of in-house inventory)
  • Ensure that gift bags are created and/or shipped out in a timely manner
  • Ship materials in a timely and cost effective manner for events
  • Maintain knowledge of IM supplies (i.e.: frames and other event materials)
  • Proofread / check all event collateral
  • Send out thank you gifts and guest postcards post-event in a timely manner
  • Assist in answering of events@gardenandgun.com email account

 

Ideal Skills & Attributes

  • Must demonstrate the ability to communicate professionally and efficiently
  • Detail oriented
  • Organized
  • Show proper time management skills
  • Demonstrate initiative within certain projects or the internship program overall
  • Ability to communicate well on the phone with vendors, etc.
  • Ability to communicate professionally via email when answering consumer or event related inquiries
  • Must demonstrate ability to represent themselves and Garden & Gun well throughout an event and when communicating with clients and/or vendors throughout the planning process
  • Proficient knowledge of Microsoft programs
  • Ability and willingness to lift heavy boxes, organize materials, and transport collateral to and from events as needed
  • Ideal (but not necessary) to have working knowledge of Adobe Creative Suite programs including InDesign and Photoshop
  • Skilled handwriting for addressing envelopes and other event collateral
  • Must be comfortable asking questions
  • Understanding importance regarding deadlines

Requirements

  • Available June – December 2017
  • Must be 21 years of age
  • At least 3 years college experience OR have other events related experience
  • Must have a vehicle and license
  • Personal laptop computer

To apply, please email Maggie Armstrong at marmstrong@gardenandgun.com with a
cover letter and resume attached.

About Garden & Gun Magazine
Garden & Gun Magazine, LLC is a lifestyle brand anchored by its award-winning national magazine, Garden & Gun that covers the best of the South, including the sporting culture, the food, the music, the art, the literature, the people and their ideas. With a national audience of more than one million passionate and engaged readers, the magazine has won numerous awards for its journalism, design, and overall excellence. The publication was launched in the Spring of 2007. The company and editorial team are headquartered in Charleston, South Carolina, with advertising sales offices across the United States.
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